Committee Minutes
EXETER AND DISTRICT TENNIS LEAGUE
1.
Apologies
David Lloyd, Sampford Peverell, Steve
Rattlidge (Committee Member)
2.
Minutes of AGM on Wednesday 6th February 2019
The minutes were agreed unanimously and signed by the Chairman, Andy
Malcolm. There were no matters arising.
3.
Presentation of Trophies
The trophies for the 2019 summer league were presented by Andy Malcolm.
He congratulated all the winners and thanked everyone who played in the
league. He wished all clubs and their players a good and enjoyable
season.
Trophy winners for Summer League 2019
Division |
Men |
Ladies |
1 |
Budleigh Salterton A |
Torquay A |
2 |
Sampford Peverell B |
Newton Abbot A |
3 |
Teignmouth A |
Sampford Peverell A |
4 |
Tiverton A |
David Lloyd B |
5 |
Sidmouth A |
Lympstone B |
6 |
Sidmouth B |
Bovey Tracey |
7 |
Dawlish C |
|
8 |
Lympstone |
|
4. Chairman’s report
Andy Malcolm read his report (Annex 1).
5.
Treasurer’s
report
Catriona Batty circulated her report in advance of the meeting. The
balance is much the same as last year. She recommended that the summer
league fees remain at £8 per team and winter league fees remain at £5
per team.
Catriona Batty proposed, seconded by Peter Clarke, agreed unanimously.
Andy Malcolm thanked Catriona Batty.
6. Match Secretary’s
report
Maureen Sowerby read her report (Annex 3). Andy Malcolm thanked Maureen
for all her hard work.
7. Composition of divisions
for 2020
Maureen Sowerby published the suggested composition of divisions on the
website prior to the meeting.
Mens:
There are two new teams: Budleigh Salterton C and Kingsteignton E. Teign
Valley were re-elected and will play in Div 8.
7 Divs of 7 teams, Div 2 will have 8 teams was proposed by Peter Clarke,
Trevor Blatchford seconded, and it was agreed unanimously.
Ladies:
There is one new team: Bovey Tracey B. Teign
Valley B withdrew last season without playing a fixture and were
re-elected. Sidford withdrew
from Div 6, leaving six teams. Exmouth requested to move from Div 2 to
Div 6 as their previous Div 2 players are not available and their
remaining players are not of Div 2 standard. This was agreed providing
all named players who played in Div 2 last year will not be allowed to
play during this season. Proposed by Peter Clarke, Dawlish seconded and
it was agreed unanimously.
6 Divs of 6 teams (two up, two down) was proposed by Maureen Sowerby,
Newton Abbott seconded and it was agreed unanimously.
8. Proposals for changes to
rules
Proposals for changes to the rules and rewording by the committee were
circulated in advance of the meeting.
The proposed rule changes were discussed and the final rule changes
which were accepted and unanimously agreed at the meeting were:
Rule 18
– para 3
In
the case of bad weather, the Home team must, within five days, inform
the Match Secretary of the postponement.
Failure to do so will result in a 2
point penalty. The home team must offer the
opponents (informing the Match Secretary) at least three alternative
dates, which must be in different weeks, but not including dates upon
which the Away team already has an Exeter & District League match fixed,
for the rearranged match.
Rule 23 h)
Four players must be registered for
all teams at every stage of the season. Any match played is treated as
conceded until there are at least four players registered for that team.
Rule 24) a) The Match
Secretary shall report to the Executive Committee every case of a team
playing an unregistered player in a League fixture. The offending team
shall forfeit the League points scored by that player and his/her
partner, the points being awarded to the opposing team. The offending
team shall also be fined 2 points. The
un-registered player will automatically be registered to the team they
played for. However they can be re-registered to a different team by the
captain within 7 days in writing.
Rule 25 a) The Team
Captains shall forward the completed score sheets in respect of all home
matches played to the Match Secretary.
These must be received within five days of the match being completed.
Home teams whose score sheets have not been received after five days
will be fined 2 points. An additional 5 point
fine will be imposed for a scorecard not received after fourteen days.
The match day is day 0, so
for a match played on Monday, day 5 is Saturday.
9. Election of Officers and
Committee
Nicki Keele is stepping down as secretary and will remain on the
committee. The other officers and committee members are willing to stand
again in their current posts.
They were voted in en bloc.
Proposed by Dawlish, seconded by Newton Abbott and their
re-election was unanimously agreed. Anyone wishing to join the committee
or take on the role of secretary should contact Andy Malcolm.
Chairman: Andy Malcolm
Hon Treasurer: Catriona
Batty
Hon General Secretary:
Match Secretary: Maureen
Sowerby
Winter Match Secretary:
Rosemary Browne
Committee: Joan Bolden, Peter Clarke, Steve Rattlidge, Trevor
Blatchford, Nicki Keele
10. Devon LTA report
Andy Malcolm read his report (Annex 2).
Devon LTA will consider grants towards the cost of defibrillators for
clubs. Clubs who have used
their defibrillator successfully may be given another one for free if
they contact the company.
11.
Any other business
•
Roger Wilkins thanked the committee and officers for their commitment
and dedication to the league over many years. He noted the orderly
manner business was conducted in with much helpful input from the floor
of the meeting with regards to the rule changes.
Andy Malcolm thanked everyone for attending the AGM and hopes they enjoy
their tennis.
The
meeting closed
closed at 8.20pm
16.02.20
This past summer was a good one for the league with very few
postponements due to the weather. I must thank the committee for their
efforts over the year. Especially Nicki Keele who is stepping down as
secretary but will be remaining on the committee. Hopefully we can
continue running the league so that the maximum number of players get
enjoyment from playing the game while abiding by the rules.
The league rules state that all clubs playing in the league must be
registered with the LTA. We recognise that a couple of clubs are
struggling to meet the registration requirements but as long as the
clubs are actively making efforts to meet their obligations during the
year we are prepared on let them play in the league.
We’ve
had no major issues during the year relating to matches.
Dates for people to note –
The early May Bank holiday has moved from Monday 4th May to Friday 8th
May.
European football championships - 12th
June
– 12th July.
Olympics – 24th July to 9th August (Tokyo)
Matches can be brought forward when both teams agree but cannot be
postponed, unless for bad weather
I also have to congratulate the 2 winners of
a Devon LTA award at last weeks AGM – Bovey Tracey won
“Club
of the year”
and Kingsteignton’s
Downs syndrome coaching won
“Disability
award of the year”.
Whatever happens, I hope you all have a happy year on court and off it.
Andy Malcolm
This is the annual report about the activity of Devon LTA and our part
therein.
This year has seen a consolidation of the work done last year with the
new staff bedding in and their efforts bearing fruit. The Junior teams
are performing well, the highlight being the Boys U14 getting to the
national final, only losing on a championship tie break.
The Whirlwind Tour for U8 and U10 continues its successful run and we
have introduced the Nexus tour for those U12 and U16 players who want
to play competitive tennis but are not quite of county squad standard.
Feedback has been remarkably positive and we will be adding a couple of
female only doubles events this year.
The county runs veterans teams at a number of
age groups from Over 35’s
to Over 75’s
for both men and ladies. Feel free to get in contact with Catriona if
you want to know more about getting involved in the county vets setup or
feel that someone in your club might be of a suitable standard.
Wimbledon tickets. Once again the number of
tickets for clubs will be based on the number of opted-in members. You
need to remember that members must opt-in each year, it does not
automatically roll over to the next year. If your members are having
problems registering online, try the LTA helpline on 020 8487 7000.
Remember the deadline date is 14th
February.
The county appreciates the effort made by
clubs to meet the new welfare officer and safeguarding requirements for
registration, including coaches being accredited where necessary. Please
remember that this will continue in the future and that it’s
not just a tick box exercise but should be engrained into the clubs
culture. Be aware that clubs will be audited to check on compliance with
the regulations.
Match Secretary Report
LADIES:
Div |
Champions |
Runners-up |
Relegated |
Fined 4/8pts |
Fined 2pts |
Late |
Unf. |
|
|
|
|
No team |
Unreg.player |
S/C |
Matches |
1 |
Torquay A |
Newton St. Cyres A |
Lympstone A & Exeter G Club B |
Exeter G Club B |
Exeter G Club A |
|
|
2 |
David Lloyd A |
Newton Abbot A |
Seaton B & Sidford (Withdrawn) |
B.Salterton A |
|
|
|
3 |
S.Peverell A |
V.Park B |
Kingsteigton A & Torquay B |
|
|
|
|
4 |
David Lloyd B |
Teign Valley |
Okehampton A & Exeter G Club C |
|
Exeter G Club C |
|
|
5 |
Lympstone B |
Bud.Salterton B |
Seaton C & David Lloyd C |
|
|
|
|
6 |
Bovey Tracey |
S.Peverell B |
Kings B (seek re-election) |
|
|
|
|
MEN:
Div |
Champions |
Runners-up |
Relegated |
Fined 4/8pts |
Fined 2pts |
Late |
Unf. |
|
|
|
|
No team |
Unreg/illegal
player |
S/C- Reg Form |
Matches |
1 |
Bud.Salterton A |
S,Peverell A |
Dawlish A & Tipton A |
|
|
B.Salt A & David Lloyd A |
|
2 |
S.Peverell B |
Seaton A |
Exmouth A & |
Torquay A x 3 |
V.Park B x 2 |
|
|
|
|
|
Torquay A withdrawn |
|
|
|
|
3 |
Kingsteignton A |
Teignmouth A |
Kingsteignton B & Newton Abbot |
Newton Abbot |
|
Newton Abbot |
|
|
|
|
|
|
|
|
|
4 |
Tiverton A |
Bud.Salterton B |
Okehampton & Tipton B |
Dawlish B |
NSC’s A |
Tiverton A & Bud.Salterton B |
|
|
|
|
|
|
|
|
|
5 |
Sidmouth A |
David Lloyd C |
Tunnels & Torquay C |
Torquay C x 2 |
|
|
|
|
|
|
|
|
|
|
|
6 |
Sidmouth B |
Woodbury A |
NSC’s B & Kingsteignton C |
|
Seaton B & V.Park E |
|
|
|
|
|
|
|
|
|
|
7 |
Dawlish C |
Teignmouth B |
Woodbury B & Teign Vallkey (Withdrawn) |
Sidford & Exeter G Club E |
|
|
|
|
|
|
|
|
|
|
|
8 |
Lympstone |
David Lloyd D |
Crediton (seek re-election) |
|
Lympstone
David Lloyd D
Crediton |
Tiverton B |
|
|
|
|
|
|
|
|
|
REMINDER – EARLY MAY BANK HOLIDAY IS NOT MAY 4TH BUT NOW FRIDAY MAY 8TH 2020
League fixtures for 2019 were sent out on the 13th and 14th February.
The new ‘No moving matches into September rule worked really well.
REMINDER –
Please make sure the Registration form that you send in is the same as
the one you keep your own records on! Twice last year teams were fined
for unregistered players because they had added the new name to their
forms but they were not on the one that was sent to me.
April 8th – No registration forms from Budleigh Mens, David Lloyd Mens
A, nor Tiverton Men.
April 9th – emailed Budleigh mens A & B team captains, plus David Lloyd
A and Tiverton Mens A & B to say no forms received and that they would
incur the 2 point fine.
REMINDER
– PLEASE CHECK THE SCORE CARDS ARE CORRECT BEFORE SIGNING THEM AND
SENDING THEM TO ME.
April 18th – score card received showing all set scores around the wrong
way and set points reversed as well Signed as correct by both captains!
REMINDER
– ANY NEW RULE PROPOSALS MUST BE APPROVED BY THE CHAIRMAN OR COMMITTEE
OF THE CLUB, NOT A PLAYER.
June 11th – Sidmouth v NSC’s B – a player from Sidmouth collapsed at the
end of this match and had to be shocked and CPR applied. Thankfully a
doctor was playing and they had a defibrillator on site.
REMINDER
– EACH TEAM MUST CONSIST OF 4 PLAYERS. June 20th – card received from
V.P ladies A stating Exeter B only sent 1 pair for their match on the
19th. Fined Exeter B 4 points for not raising a full team.
Having to chase several teams for dates re re-scheduling due to rained
off matches.
T