Committee Minutes

 

EXETER AND DISTRICT TENNIS LEAGUE

 ANNUAL GENERAL MEETING

 Tuesday 4th February 2020 at 7.00 pm at Buckerell Lodge

  The AGM was attended by forty people, including representatives of all but two clubs, and members of the Committee and Roger Wilkins (President). Andy Malcolm welcomed everyone to the meeting and thanked them for coming.  

1.     Apologies  David Lloyd, Sampford Peverell, Steve Rattlidge (Committee Member)

 

2.     Minutes of AGM on Wednesday 6th February 2019

The minutes were agreed unanimously and signed by the Chairman, Andy Malcolm. There were no matters arising.

 

3.     Presentation of Trophies

The trophies for the 2019 summer league were presented by Andy Malcolm. He congratulated all the winners and thanked everyone who played in the league. He wished all clubs and their players a good and enjoyable season. 

Trophy winners for Summer League 2019 

Division

Men

Ladies

1

Budleigh Salterton A

Torquay A

2

Sampford Peverell B

Newton Abbot A

3

Teignmouth A

Sampford Peverell A

4

Tiverton A

David Lloyd B

5

Sidmouth A

Lympstone B

6

Sidmouth B

Bovey Tracey

7

Dawlish C

 

8

Lympstone

 

4.     Chairmans report

Andy Malcolm read his report (Annex 1). 

5.   Treasurers report

Catriona Batty circulated her report in advance of the meeting. The balance is much the same as last year. She recommended that the summer league fees remain at £8 per team and winter league fees remain at £5 per team. Catriona Batty proposed, seconded by Peter Clarke, agreed unanimously. Andy Malcolm thanked Catriona Batty.  

6.   Match Secretarys report

Maureen Sowerby read her report (Annex 3). Andy Malcolm thanked Maureen for all her hard work. 

 

7.  Composition of divisions for 2020

 

Maureen Sowerby published the suggested composition of divisions on the website prior to the meeting.

 

Mens: There are two new teams: Budleigh Salterton C and Kingsteignton E. Teign Valley were re-elected and will play in Div 8.

7 Divs of 7 teams, Div 2 will have 8 teams was proposed by Peter Clarke, Trevor Blatchford seconded, and it was agreed unanimously.

 

Ladies:  There is one new team: Bovey Tracey B. Teign Valley B withdrew last season without playing a fixture and were re-elected.  Sidford withdrew from Div 6, leaving six teams. Exmouth requested to move from Div 2 to Div 6 as their previous Div 2 players are not available and their remaining players are not of Div 2 standard. This was agreed providing all named players who played in Div 2 last year will not be allowed to play during this season. Proposed by Peter Clarke, Dawlish seconded and it was agreed unanimously.

6 Divs of 6 teams (two up, two down) was proposed by Maureen Sowerby, Newton Abbott seconded and it was agreed unanimously.

 

8.  Proposals for changes to rules

Proposals for changes to the rules and rewording by the committee were circulated in advance of the meeting.

 

The proposed rule changes were discussed and the final rule changes which were accepted and unanimously agreed at the meeting were:

 

Rule 18 – para 3

In the case of bad weather, the Home team must, within five days, inform the Match Secretary of the postponement. Failure to do so will result in a 2 point penalty. The home team must offer the opponents (informing the Match Secretary) at least three alternative dates, which must be in different weeks, but not including dates upon which the Away team already has an Exeter & District League match fixed, for the rearranged match.

 

Rule 23 h) Four players must be registered for all teams at every stage of the season. Any match played is treated as conceded until there are at least four players registered for that team.

 

Rule 24) a) The Match Secretary shall report to the Executive Committee every case of a team playing an unregistered player in a League fixture. The offending team shall forfeit the League points scored by that player and his/her partner, the points being awarded to the opposing team. The offending team shall also be fined 2 points.  The un-registered player will automatically be registered to the team they played for. However they can be re-registered to a different team by the captain within 7 days in writing.

 

Rule 25 a) The Team Captains shall forward the completed score sheets in respect of all home matches played to the Match Secretary. These must be received within five days of the match being completed. Home teams whose score sheets have not been received after five days will be fined 2 points. An additional 5 point fine will be imposed for a scorecard not received after fourteen days. The match day is day 0, so for a match played on Monday, day 5 is Saturday.

  

9.  Election of Officers and Committee

Nicki Keele is stepping down as secretary and will remain on the committee. The other officers and committee members are willing to stand again in their current posts.  They were voted in en bloc.  Proposed by Dawlish, seconded by Newton Abbott and their re-election was unanimously agreed. Anyone wishing to join the committee or take on the role of secretary should contact Andy Malcolm.  

Chairman:  Andy Malcolm

Hon Treasurer:  Catriona Batty

Hon General Secretary:

Match Secretary:  Maureen Sowerby

Winter Match Secretary:  Rosemary Browne

Committee: Joan Bolden, Peter Clarke, Steve Rattlidge, Trevor Blatchford, Nicki Keele 

10.  Devon LTA report

Andy Malcolm read his report (Annex 2).  

Devon LTA will consider grants towards the cost of defibrillators for clubs.  Clubs who have used their defibrillator successfully may be given another one for free if they contact the company.

 

11.  Any other business

    Roger Wilkins thanked the committee and officers for their commitment and dedication to the league over many years. He noted the orderly manner business was conducted in with much helpful input from the floor of the meeting with regards to the rule changes.  

Andy Malcolm thanked everyone for attending the AGM and hopes they enjoy their tennis.

 

 

The meeting closed closed at 8.20pm                                                                                       16.02.20

 ANNEX 1

 Chairmans Report

 

This past summer was a good one for the league with very few postponements due to the weather. I must thank the committee for their efforts over the year. Especially Nicki Keele who is stepping down as secretary but will be remaining on the committee. Hopefully we can continue running the league so that the maximum number of players get enjoyment from playing the game while abiding by the rules.

 

The league rules state that all clubs playing in the league must be registered with the LTA. We recognise that a couple of clubs are struggling to meet the registration requirements but as long as the clubs are actively making efforts to meet their obligations during the year we are prepared on let them play in the league.

 

Weve had no major issues during the year relating to matches.

 

Dates for people to note –

The early May Bank holiday has moved from Monday 4th May to Friday 8th May.

European football championships  - 12th June – 12th July.

Olympics – 24th July to 9th August (Tokyo)

 

Matches can be brought forward when both teams agree but cannot be postponed, unless for bad weather

 

I also have to congratulate the 2 winners of a Devon LTA award at last weeks AGM – Bovey Tracey won Club of the year” and Kingsteigntons Downs syndrome coaching won Disability award of the year”.

 

Whatever happens, I hope you all have a happy year on court and off it.

 

Andy Malcolm

 ANNEX 2

 Devon LTA Report

 

This is the annual report about the activity of Devon LTA and our part therein.

 

This year has seen a consolidation of the work done last year with the new staff bedding in and their efforts bearing fruit. The Junior teams are performing well, the highlight being the Boys U14 getting to the national final, only losing on a championship tie break.

 

The Whirlwind Tour for U8 and U10 continues its successful run and we have introduced the Nexus tour for those U12 and U16 players  who want to play competitive tennis but are not quite of county squad standard. Feedback has been remarkably positive and we will be adding a couple of female only doubles events this year.

 

The county runs veterans teams at a number of age groups from Over 35s to Over 75s for both men and ladies. Feel free to get in contact with Catriona if you want to know more about getting involved in the county vets setup or feel that someone in your club might be of a suitable standard.

 

Wimbledon tickets. Once again the number of tickets for clubs will be based on the number of opted-in members. You need to remember that members must opt-in each year, it does not automatically roll over to the next year.  If your members are having problems registering online, try the LTA helpline on 020 8487 7000. Remember the deadline date is 14th February.

 

The county appreciates the effort made by clubs to meet the new welfare officer and safeguarding requirements for registration, including coaches being accredited where necessary. Please remember that this will continue in the future and that its not just a tick box exercise but should be engrained into the clubs culture. Be aware that clubs will be audited to check on compliance with the regulations. 

 Andy Malcolm 

 ANNEX 3 

 

Match Secretary Report

LADIES:

Div

Champions

Runners-up

Relegated

Fined 4/8pts

Fined 2pts

Late

Unf.

 

 

 

 

No team

Unreg.player

S/C

Matches

1

Torquay A

Newton St. Cyres A

Lympstone A & Exeter G Club B

Exeter G Club B

Exeter G Club A

 

 

2

David Lloyd A

Newton Abbot A

Seaton B & Sidford (Withdrawn)

B.Salterton A

 

 

 

3

S.Peverell A

V.Park B

Kingsteigton A & Torquay B

 

 

 

 

4

David Lloyd B

Teign Valley

Okehampton A & Exeter G Club C

 

Exeter G Club C

 

 

5

Lympstone B

Bud.Salterton B

Seaton C & David Lloyd C

 

 

 

 

6

Bovey Tracey

S.Peverell B

Kings B (seek re-election)

 

 

 

 

 

 

MEN:

Div

Champions

Runners-up

Relegated

Fined 4/8pts

Fined 2pts

Late

Unf.

 

 

 

 

No team

Unreg/illegal

player

S/C- Reg Form

Matches

1

Bud.Salterton A

S,Peverell A

Dawlish A & Tipton A

 

 

B.Salt A & David Lloyd A

 

2

S.Peverell B

Seaton A

Exmouth A &

Torquay A x 3

V.Park B x 2

 

 

 

 

 

Torquay A withdrawn

 

 

 

 

3

Kingsteignton A

Teignmouth A

Kingsteignton B & Newton Abbot

Newton Abbot

 

Newton Abbot

 

 

 

 

 

 

 

 

 

4

Tiverton A

Bud.Salterton B

Okehampton & Tipton B

Dawlish B

NSC’s A

Tiverton A & Bud.Salterton B

 

 

 

 

 

 

 

 

 

5

Sidmouth A

David Lloyd C

Tunnels & Torquay C

Torquay C x 2

 

 

 

 

 

 

 

 

 

 

 

6

Sidmouth B

Woodbury A

NSC’s B & Kingsteignton C

 

Seaton B & V.Park E

 

 

 

 

 

 

 

 

 

 

7

Dawlish C

Teignmouth B

Woodbury B & Teign Vallkey (Withdrawn)

Sidford & Exeter G Club E

 

 

 

 

 

 

 

 

 

 

 

8

Lympstone

David Lloyd D

Crediton (seek re-election)

 

Lympstone

David Lloyd D

Crediton

Tiverton B

 

 

 

 

 

 

 

 

 

 

 

REMINDER – EARLY MAY BANK HOLIDAY IS NOT MAY 4TH BUT NOW FRIDAY MAY 8TH 2020

 

League fixtures for 2019 were sent out on the 13th and 14th February.  The new ‘No moving matches into September rule worked really well.

 

REMINDER – Please make sure the Registration form that you send in is the same as the one you keep your own records on!  Twice last year teams were fined for unregistered players because they had added the new name to their forms but they were not on the one that was sent to me.

 

April 8th – No registration forms from Budleigh Mens, David Lloyd Mens A, nor Tiverton Men.

 

April 9th – emailed Budleigh mens A & B team captains, plus David Lloyd A and Tiverton Mens A & B to say no forms received and that they would incur the 2 point fine.  

 

REMINDER – PLEASE CHECK THE SCORE CARDS ARE CORRECT BEFORE SIGNING THEM AND SENDING THEM TO ME.

 

April 18th – score card received showing all set scores around the wrong way and set points reversed as well Signed as correct by both captains!

 

REMINDER – ANY NEW RULE PROPOSALS MUST BE APPROVED BY THE CHAIRMAN OR COMMITTEE OF THE CLUB, NOT A PLAYER.

 

June 11th – Sidmouth v NSC’s B – a player from Sidmouth collapsed at the end of this match and had to be shocked and CPR applied.  Thankfully a doctor was playing and they had a defibrillator on site.

 

REMINDER – EACH TEAM MUST CONSIST OF 4 PLAYERS. June 20th – card received from V.P ladies A stating Exeter B only sent 1 pair for their match on the 19th.  Fined Exeter B 4 points for not raising a full team.

 

Having to chase several teams for dates re re-scheduling due to rained off matches.

 

 

 

T