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This page is for the use of the Leagues Executive Committee to report news or other items of interest, and also for you to download any forms.
Clubs may also report events or views by contacting the Leagues Minutes Secretary (contact details on Committee page). Items published are not necessarily the views of the Executive Committee who reserve the right to refuse items which in their opinion are not suitable for publication.
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Exeter & District Tennis League - Appeal Procedures
1) The Chairman should circulate the appeal and any relevant
correspondence to the committee (see note 2)
2) Any committee member (interested party) who is involved or from the
same club as the appellant cannot be involved and cannot comment or vote
on the appeal, Committee members, must reply only to the Chairman in
confidence on their decision on the appeal as otherwise they can
influence others’ initial decisions. Committee members playing in the
same division should indicate an interest but may respond. All decisions
must be independent at this stage. Committee members should not discuss
the appeal with the appellant, whose contact re the appeal is with the
Chairman only.
3) All decisions must be made on the basis of the rules.
4) If the appeal is not a straightforward yes or no the Chairman may
need to identify options for the vote.
5) On receipt of the responses the Chairman may send a summary of the
anonymous comments to the respondents who vote for a final time (Accept
or Reject), replying to the Chairman only. This enables the committee to
amend their response on consideration of others’ comments.
6) Once a result is obtained, the Chairman should only circulate the
decision – not the breakdown of the voting to the full committee
including any members omitted from the appeal as interested parties.
7) The Chairman should write to the appellant notifying them of the
result of the appeal, excluding the breakdown of the vote and any
reasons for the decision.
19th February 2025
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Exeter & District Tennis League - A Simple Playing up Guide
Imagine for simplicity your club has 3 teams, A,
B, C -Players registered for the A team can only play for the A
team.
Players registered for the B team can only play for the A or B
team. Once they have played their third match for the A team
they will be re-registered to the A and can only play for the A team
going forward.
Players registered for the C team can play for the A, B or C
team. Once they have played 3 matches for teams other the C
team they have to be re-registered.
1) if they have only played up for the A team they will be re-registered
for the A team
2) if they have only played up for the B team they will be re-registered
for the B team and can only play for the B team going forward.
3) if they have played up in both the A and B teams then the club must
decide which team to re-register them to (A or B). They can then only
play matches for that team going forward. Players can never play
for a team lower than the team they are registered for.
All players must be registered for a specific team at the start of the
season.
New players can be registered during the season by contacting the League
match secretary.
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Exeter &
District Tennis League Guide for Captains and Players
1.
The Exeter & District Summer Tennis League is moving to
online management (using the LTA system) for the 2026 season.
This will change some of the administration requirements for team
captains, in places, create a one-off action for players, and change
some of the league administrator processes from ‘action’ to ‘monitor’.
2.
The purpose of this document is to highlight the changes and
detail where responsibilities lie, along with hints, tips, common
problems (and how to solve them), and how the league will adopt the
changes. The key point to note is that there will be changes along the
way as we all learn how best to implement the changes to enable the
league to be run successfully. This relies on effective 2-way
communication, so please help us help you.
Players
3.
Players are to have a British Tennis Membership (BTM) number.
This is also known as being registered with the LTA Advantage scheme. It
is a requirement from the LTA which has largely been ignored for a
number of years, but is being tightened up on. The League requires
players to be affiliated with their Club. This is all managed through
the LTA Advantage website (from their login, go to account
settings/account details/venues). If players haven’t updated their
profile for a while, there is a LTA requirement to confirm their gender
to conform with the LTA Transgender and Non-Binary Policy. When looking
for the summer season, it seems that some players have more than one
profile/BTM. It is recommended that they contact the LTA to merge their
profile. Players should inform their respective captains of the BTM
number before the season starts.
Captains
4.
Captains should check that their players have a BTM, and when
registering their players with the League, should include the BTM with
their full name. The online league manager, Pete Smiley (petersmiley2@gmail.com),
will configure the league setup to enable captains to schedule matches
before the season starts. Captains will also be able to enter results
online. This should be done within the same timeframe as when copies of
the scorecard were being sent to Rosemary Browne. If teams require
another person to be able to enter results online, please contact the
league manager. I will investigate if captains can have the ability to
pre-load the system with their players. If so, this should highlight
when the registration and affiliation processes haven’t worked. If
players are not visible, captains should inform the respective players
and invite them to resolve the issue. If they cannot do it themselves,
then the LTA should be contacted; the league manager cannot do it for
them. Entering results is done via the LTA competitions portal. There
are lots of resources available at
https://www.lta.org.uk/roles-and-venues/officials/competition-organiser-resources/competition-management-system/league-support
, primarily under ‘User Manuals’ and ‘How to videos’. These show how to
enter results and other features. If a player is not registered, they
will not be visible to the captain entering the results. Until such time
that they are registered and affiliated, then they are to be entered as
‘Unknown Player’. League Administrators and Team Captains will be
informed. It will be the responsibility of the captain of the player to
communicate the issue to the player, and once resolved, the online
league manager should be informed. This should be completed within 7
days. If this is not possible, the league manager and league secretary
should be informed.
5. All other responsibilities of the team captain remain unchanged from the league rules as published.
